As a busy entrepreneur, you likely often feel time poor so how to make time work for you is important. There’s always more things that we would like to have achieved in a day.
Many of us will cite lack of time as a reason not to step up our business efforts. Yet, are we really as time poor as we think? We all have the same 24hrs in a day right?
This edition of the VBH Mini-Zine will be helping you to have a fresh look at the time you have, to ensure that you are managing it effectively in order to help your business grow.
How do you spend your time?
What type of activities make up your day?
When we look at the tasks we put into our schedule, they usually fall into three categories:
- The essentials (have to do)
- Things we feel we should be doing.
- What we do because we enjoy them (want to do)
And there are also others things we’d like to do, if only we new how to make time work and had more time!
Q: So, how can we get more time?
A: By looking closely at what we’re currently doing and seeing if there is any room for improvement.
A Simple time review
Do you ever stop and think about how you are actually spending your life?
One task that can be helpful is to create 2 lists on a piece of paper.
The first list: “everything I love doing, that brings me happiness”
Then, in the next column: “what it is I actually do.”
|Love to do||Actually do|
How do the two lists compare?
Are there any things in your List B, that you could stop doing?
Anything in List A that you would like to fit into your routine?
Implement: Go and get yourself a piece of paper and start to make your 2 lists.
How Can you make more time?
When looking at your list of tasks, sometimes there are time savings to be made:
- Things we do because we feel we should be doing them:
- Look at whether any of these are tasks left over from an undue sense of obligation, or out of habit or tradition. Are there any that you can simply stop doing?
- Things we need to do:
- We all need to cook, eat, work, sleep etc. However, there may be time savings by making process more efficient like batching meals, or more efficient cleaning methods.
Implement: What small tweaks could you make to free up a little more of your time?
How can you commit to making the small changes to free up some of your time?
Making changes is never easy. One way to do this is to make it into a mini goal. Set a timeframe, give yourself actionable steps and review as necessary.
- Set alarm 1 hour earlier for a month
- Give up TV for 2 weeks
- Remove Social Media from your phone for a month
- Turn off your phone after 7pm for a week
- Get a meal delivery service for 2 months
Changing habits is hard, but it gets easier as you go along and then it becomes more routine.
Implement: What’s one time-saving activity that you can implement this week?
Often we feel busy when we are rushing around doing many small tasks, putting out spot fires and never getting to the important work.
One really helpful tool is the Eisenhower Matrix: https://www.eisenhower.me/eisenhower-matrix/
This tool was put together by Dwight Eisenhower, the 34th President of America. As president he was faced with decisions constantly about which tasks he should do each day. So he put together a matrix of urgency and importance.
The idea is that for each task, you determine how important and how urgent it is and add it in to the matrix. Tasks are then actioned according to the quadrant they are in.
Tip: Always make sure that when you add a task to your to do list it is worth doing.
Think: how can you incorporate this matrix into your to-do list prioritisation?
A final note that needs to be said: don’t compare yourself to others and what they appear to be getting done.
Everyone has their own unique set of circumstances, priorities and strengths.
You do the best with what you have, with your circumstances and knowing your way of working.
You do you. Each flower blooms in its own time.
Be the most productive version of YOU that there is as that is how you mae time work for you.
The feeling of being too time poor to grow your business and find more clients is one no one enjoys. Some stages of life admittedly are more challenging that others in terms of the amount of time you have to work with.
Reviewing where your time goes and prioritising your to-do tasks can go a long way to finding you extra time and making you feel less busy.